Information on the collection and processing of personal data
In the following we inform about the collection of personal data when using our website. Personal data is all data that can be related to you personally, e.g. name, address, e-mail addresses, user behavior.
Responsible person acc. Art. 4 par. 7 EU Data Protection Regulation (DS-GVO) is UGW AG, Kasteler Straße 22-24, D-65203 Wiesbaden, firstname.lastname@example.org, represented by the board members Peter Daube von Mach, Dipl.-Kaufmann Torsten Kiesslich, Dipl.-Betriebswirt Thomas Otte, ibidem, (see our imprint).
If we use contracted service providers for individual functions of our offer or would like to use your data for advertising purposes, we will inform you in detail about the respective processes below.
Other functions and offers of our website
In addition to the purely informational use of our website, we offer various services that you can use if you are interested. For this purpose, you will usually have to provide additional personal data that we use to provide the respective service and to which the aforementioned data processing principles apply.
In some cases, we use external service providers to process your data. They have been carefully selected and commissioned by us, are bound by our instructions and are regularly inspected.
Furthermore, we may pass on your personal data to third parties, provided that you have consented to this, if promotions, competitions, contract conclusions or similar services are offered by us together with partners or companies within the UGW AG group. You will receive more detailed information on participation when you provide your personal data.
If our service providers or partners are located in a country outside the European Economic Area (EEA), we will inform you about the consequences of this circumstance in the description of the offer.
Legal basis of processing
Art. 6 par. 1 p. 1 lit. a DSGVO serves our company as the legal basis for processing operations in which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, with processing operations necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 para. S. 1 lit. b GDPR. The same applies to such processing operations that are necessary for the implementation of pre-contractual measures, for example in cases of inquiries about our products or services. If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for compliance with tax obligations, the processing is based on Art. 6 para. S. 1 lit. c GDPR. In rare cases, the processing of personal data might become necessary to protect vital interests of the data subject or another natural person, Art. 6 para. S. 1 lit. d GDPR. Ultimately, processing operations could also be based on Art. 6 para. S. 1 lit. f DSGVO are based. Processing operations not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary to protect a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject are not overridden.
Your personal data will not be transferred to third parties for purposes other than those listed below. We will only share your personal information with third parties if:
- You can use your data in accordance with Art. 6 para. 1 p. 1 lit. a DSGVO have given express consent to this,
- the disclosure according to Art. 6 para. 1 p. 1 lit. f DSGVO is necessary for the assertion, exercise or defense of legal claims and there is no reason to assume that you have an overriding legitimate interest in the non-disclosure of your data,
- in the event that for the transfer according to Art. 6 para. 1 p. 1 lit. c DSGVO a legal obligation exists, as well as
- this is legally permissible and in accordance with Art. 6 para. 1 p. 1 lit. b DSGVO is necessary for the processing of contractual relationships with you.
Data subject rights
You have the right:
- to request information about your personal data processed by us in accordance with Art. 15 DSGVO. In particular, you can request information about the processing purposes, the category of personal data, the categories of recipients to whom your data has been or will be disclosed, the planned storage period, the existence of a right to rectification, erasure, restriction of processing or objection, the existence of a right of complaint, the origin of your data if it has not been collected by us, as well as the existence of automated decision-making including profiling and, if applicable, meaningful information about its details;
- in accordance with Art. 16 DSGVO to immediately demand the correction of incorrect or completion of your personal data stored by us;
- pursuant to Art. 17 DSGVO to request the erasure of your personal data stored by us, unless the processing is necessary for the exercise of the right to freedom of expression and information, for compliance with a legal obligation, for reasons of public interest or for the establishment, exercise or defense of legal claims;
- to request the restriction of the processing of your personal data in accordance with Art. 18 DSGVO, insofar as the accuracy of the data is disputed by you, the processing is unlawful, but you object to its erasure and we no longer require the data, but you need it for the assertion, exercise or defense of legal claims or you have objected to the processing in accordance with Art. 21 DSGVO;
- pursuant to Art. 20 DSGVO to receive your personal data that you have provided to us in a structured, common and machine-readable format or to request the transfer to another controller;
- according to Art. 7 par. 3 DSGVO to revoke your consent once given to us at any time. This has the consequence that we may no longer continue the data processing that was based on this consent for the future, and
- pursuant to Art. 77 DSGVO, you have the right to complain to a supervisory authority, without prejudice to any other administrative or judicial remedy. As a rule, you can contact the supervisory authority of your usual place of residence or place of work or the place of the alleged infringement for this purpose if the data subject believes that the processing of personal data concerning him or her violates the EU General Data Protection Regulation (GDPR).
Right to information, right to rectification, blocking, deletion, objection
Upon written request, we will inform you about the personal data stored by us. You also have a right to rectification, blocking, opposition or deletion of this data. The request should be sent to our address given in the imprint of the website or by e-mail to email@example.com.
Right of withdrawal
If your personal data is processed on the basis of legitimate interests, you have the right to object to the processing of your personal data in accordance with Art. 21 DSGVO, insofar as there are grounds for doing so that arise from your particular situation or the objection is directed against direct marketing. In the latter case, you have a general right of objection, which will be implemented by me without specifying a particular situation. If you wish to exercise your right of revocation or objection, it is sufficient to send an e-mail(firstname.lastname@example.org) to our address given in the imprint of the website.
General collection of data
When you access our website or retrieve a file, data about this process is stored in a log file on our web server. In detail, the following data can be stored:
- IP address (if possible, this is stored anonymously)
- Domain name of the website you came from
- Names of the retrieved files
- Date and time of a retrieval
- Name of your Internet Service Provider
- and, if applicable, the operating system and browser version of your terminal device.
We only store IP addresses for data security reasons to ensure the stability and security of our system (legal basis: Art. 6 para. 1 lit. f DSGVO). The statistical evaluation of anonymized data records is reserved.
If you send us inquiries, requests, questions or comments via the contact form, your data from the inquiry form, including the contact information you provide there, will be stored and processed by us for the purpose of processing the inquiry and in case of follow-up questions. Your data will be used exclusively for the purpose of answering and processing your question. The data processing is carried out here according to Art. 6 para. 1 p. 1 lit. a DSGVO on the basis of your voluntarily given consent. You can object to this at any time (right of revocation).
Job newsletter via MailChimp
If you would like to receive the job newsletter offered on our website, register on our website. The only mandatory data for sending the newsletter is your e-mail address. The provision of further, separately marked data is voluntary and will be used to address you personally. After your confirmation, we store your e-mail address for the purpose of sending you the newsletter. The legal basis is Art. 6 para. 1 p. 1 lit. a GDPR. For the registration to our newsletter we use the so-called double-opt-in procedure. This means that after your registration, we will send you an e-mail to the e-mail address you provided, in which we ask you to confirm that you wish to receive the newsletter. If you do not confirm your registration within 24 hours, your information will be blocked and automatically deleted after one month. In addition, we store your IP addresses and times of registration and confirmation. The purpose of the procedure is to be able to prove your registration and, if necessary, to clarify a possible misuse of your personal data. You can unsubscribe from the newsletter at any time free of charge via the link provided in the newsletter. We have concluded a contract with our email service provider MailChimp on the procedure for commissioned data processing. This ensures that our service provider adheres to the strict requirements of German data protection law in all respects when sending out the job newsletter.
The job newsletters are sent via “MailChimp”, a newsletter distribution platform of the US provider Rocket Science Group. The e-mail addresses of our Job Newsletter recipients, as well as their other data described in the context of this notice, are stored on MailChimp’s servers in the USA. On our behalf, MailChimp uses this information to send and evaluate the job newsletters. Likewise, according to its own information, MailChimp may use this data to optimize and/or improve its own services. For example, for the technical optimization of the dispatch, the presentation of the newsletter or for economic purposes. The latter to determine which countries the recipients come from. Furthermore, MailChimp does not use the data of our job newsletter recipients to write to them independently or to transmit it to third parties.
The job newsletters contain a pixel-sized file that is retrieved from MailChimp’s server when the job newsletter is opened. In the course of this, technical information (browser used, system, IP address and time) of the retrieval is first collected. This is used for the technical improvement of the services based on the technical data, the target groups or your reading behavior based on their retrieval locations (determined by the IP address) or the access times.
Also included in the statistical collection is the determination of whether job newsletters are opened, when they are opened, and which links are clicked. For technical reasons, this information can indeed be assigned to individual Job Newsletter recipients. However, it contradicts our efforts, furthermore those of MailChimp, to monitor individual recipients. The analyses serve the purpose of identifying the reading habits of our recipients or adapting our job content to our recipients
The following information explains the contents of our Job Newsletter and the registration, dispatch and statistical evaluation process, as well as your rights of objection. By subscribing to our newsletter, you agree to receive it and to the procedures described. Job newsletters are only sent with the consent of the recipients or legal permission. If the contents of the newsletter are specifically described in the course of registration, these are decisive for the user’s consent. Our job newsletters contain information on permanent positions within UGW AG.
Right to complain to a supervisory authority
Without prejudice to any other administrative or judicial remedy, every data subject shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of his or her residence, place of work or the place of the alleged infringement, if the data subject considers that the processing of personal data relating to him or her infringes the EU General Data Protection Regulation (GDPR).
Right to data portability
You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format.
Confidentiality of your customer access
If you have been given access to a restricted area on our website that is secured by a password, you are responsible for keeping that password confidential. We ask you not to share the password with anyone.
Links to other websites
This website uses Secure Socket Layer (SSL) encryption for the transmission of data from your browser to our server and to servers that provide files that we embed on our website.
With SSL, data is transmitted in encrypted form. The data cannot be changed and the sender can be identified.
You can recognize the presence of SSL encryption by the prefixed text “https” in front of the address of the web page they call in the browser.
Links to third party websites
This website contains references to third-party websites in the form of so-called links. Only when you click on such a link, data is transferred to the link destination. This is technically necessary. The transmitted data are in particular: Your IP address, the time at which you clicked on the link, the page on which you clicked on the link, information about your Internet browser. If you do not want this data to be transmitted to the link destination, do not click the link.
Google Remarketing via Double Click
We use the remarketing function of the company Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). This function is used to show interest-based advertisements to website visitors as part of the Google advertising network Double Click. The browser of the website visitor stores cookies for this purpose; these cookies make it possible to recognize the visitor when he or she visits websites that belong to Google’s advertising network. On these pages, the visitor can then be presented with advertisements that relate to content that the visitor has previously accessed on websites that use the Google Remarketing function. If you do not wish to use the remarketing function, you can deactivate it by deactivating the make the appropriate settings. Optionally, you can disable the cookies through the ad network initiative by following the instructions.
Google Maps Form
We offer an input form with which you can display the position on the map for an address, for example for route planning. The underlying map software is provided by Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). Only when you submit the form will your input, including your IP address and the address of the page on which the form is located, be transmitted to Google. By using the form, you consent to the collection, processing and use of data by Google and its agents.
Google AdWords Conversion Tracking
On this website, the function “Activation of IP anonymization” is used. However, your IP address will thus be shortened beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in special cases is the full IP address transmitted to a Google server in the USA and then shortened there. UGW AG authorizes Google to use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. Google Analytics is integrated with your consent, which you can revoke at any time. The legal basis is thus Art. 6 para. 1 lit. a) GDPR.
The IP address transmitted by your browser as part of Google Analytics is explicitly not merged with other data from Google.
An order data processing contract has been concluded with Google. Thus, we fully implement the strict requirements of the German data protection authorities when using Google Analytics.
You can prevent the storage of cookies with an appropriate setting of your browser software. In this case, you may not be able to use the full functionality of this website. You can additionally prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google. Download and install the browser plug-in available at the following link: https://tools.google.com/dlpage/gaoptout?hl=de
Google Tag Manager
We use the Google Tag Manager of the company Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). The Google Tag Manager is a cookie-less domain and does not collect any personal data. The tool provides for the triggering of other components, which in turn may collect data. Google Tag Manager does not access this data. If a deactivation has been made at the domain or cookie level, this remains in place for all tracking tags implemented with Google Tag Manager.
This website uses the mapping software Google Maps from Google Ireland Ltd, Gordon House, Barrow Street, Dublin 4, Ireland (“Google”). By using this website, you consent to the collection, processing and use of data that may be automatically collected by Google and its agents.
We secure our website and other IT systems against loss, destruction, unauthorized access, unauthorized modification or unauthorized disclosure of your data using appropriate technical and organizational measures. However, complete protection against all hazards is practically impossible in every case, despite all due care. Because we cannot guarantee complete data security when communicating by e-mail, we recommend sending confidential information by post.
If you have any questions regarding the collection, processing or use of your personal data, for information, correction, blocking or deletion of data, as well as revocation of consent given or objection to a specific use of data, please contact the UGW data protection officer directly:
Kasteler Straße 22-24
UGW AG, Wiesbaden in July 2022